A Step-by-Step Guide to Registering Private and Public Companies in Namibia

If you’re ready to embark on the journey of Registering Private and Public Companies in Namibia, the first crucial step is registering your business. This process can seem daunting at first, but with the right information and guidance, you can navigate it successfully. In this blog post, we will provide you with a comprehensive guide to registering private (proprietary) limited and public (limited) companies in Namibia, ensuring a smooth and efficient registration process.

Step 1: Name Reservation

  1. Submit Name Application/Reservation Form CM5:
  • Begin by completing the name application/reservation form CM5. You can obtain this form from the relevant authorities or conveniently reserve a name online.
  1. Obtain Approval for Name Reservation:
  • Once you submit your application, it will undergo a review process. If your chosen name meets the requirements and is unique, you will receive approval in the form of a name reservation approval letter.

Step 2: Completion of Required Documents for Registering Private and Public Companies in Namibia

Upon receiving name reservation approval, you need to complete the following essential documents:

Certificate to Commence Business CM46:

  • Fill out the Certificate to Commence Business CM46 form, which indicates your intent to start business operations.

Certificate of Incorporation CM1:

  • Complete the Certificate of Incorporation CM1, which legally establishes your company as a separate entity.

Memorandum of Association:

  • Prepare the Memorandum of Association (MOA) for your company. If your company has share capital, use the MOA CM2 form adopting Schedule 1. For companies without share capital, use the MOA CM2 form not adopting Schedule 1.

Copy of Name Reservation Approval Letter:

  • Include a copy of the name reservation approval letter you received in the previous step.

Notice of Postal and Registered Addresses CM22:

  • Provide accurate information about the postal and registered addresses of your company in the CM22 form.

List of Directors, Auditors, and Public Officers CM29:

  • Compile a comprehensive list of directors, auditors, and public officers associated with your company using the CM29 form.

Appointment of Auditor CM31:

  • Complete the Appointment of Auditor CM31 form, specifying the appointment of an auditor for your company.

Article of Association:

  • Draft the Article of Association for your company. If your company has share capital adopting Schedule 1, use the Article of Association CM44 form. If not adopting Schedule 1, use the Article of Association CM44A form.

Signatories to the Article of Association CM44C:

  • Obtain the necessary signatures of individuals who are signatories to the Article of Association using the CM44C form.

Request for Submission of Additional Copies CM51 (if necessary):

  • If required, submit a request for the submission of additional copies using the CM51 form.

Certified Copies of Company Directors to Register a private or public company

  • Include certified copies of the identification documents of the company directors.

Step 3: Submission of Documents For Registering Private and Public Companies in Namibia

Memorandum and Articles of Association Booklet:

  • Assemble the completed CM1, CM2, CM44 or CM44A, and CM44C forms in triplicate (1 original copy and 2 notarized copies). These forms comprise the Memorandum and Articles of Association booklet.

Loose Forms Submission:

  • Submit the remaining completed documents as loose forms along with the Memorandum and Articles of Association booklet.

Registering a private or public company in Namibia may seem like a complex process, but by following this step-by-step guide, you can navigate it successfully. Remember to complete all the required forms accurately and adhere to the guidelines provided by the relevant authorities. Establishing your company’s legal identity is a significant milestone on your entrepreneurial journey, and by ensuring a smooth registration process, you set a strong foundation for future success.

For further assistance or clarification, we recommend contacting the relevant authorities or consulting a legal professional specializing in company registrations. Take the first step today and transform your business idea into a reality by registering your private or public company in Namibia.

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