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How to Register or Amend Your Close Corporation in Namibia
Do you want to register or amend your close corporation in Namibia? Registering or amending your Close Corporation is necessary to conduct a business legally in Namibia. This service is offered by the Ministry of Industrialization, Trade and SME Development through the agency of Business and Intellectual Property Authority (BIPA).
How to register your Close Corporation:
There are two ways to register your Close Corporation:
- Visit the e-service portal to complete the application online.
- Visit the Directorate of Commerce in the Ministry of Industrialization, Trade and SME Development (MITSMED) to collect the paper forms.
Required Documents for Registering Your Close Corporation:
To register your Close Corporation, you must submit the following documents (for over the counter submission only):
- Approved and valid Name Reservation form or the email notification if you have done the name reservation process online
- Completed CC1 Form (in Triplicate)
- Consent Letter from a Certified Public Accountant
- If signing on behalf of someone, please attach Power of Attorney
- If signing on behalf of a minor, please attach Full Birth Certificate and written statement
- If non-Namibian, attach the following as well:
- Copy of Passport
- Written Statement IRO Nationality
How to Amend your Close Corporation:
Currently, only over the counter submission is available to amend your Close Corporation. You can do so by submitting the following documents:
- Completed CC2 Form (In triplicate)
- In the case of business name change, please also submit the approved and valid Name Reservation form or the email notification if you have done the name reservation process online
- Close Corporation file (must be requested from the office prior to submission of amendment)
- In case of a deceased member on the CC, Executors Letter must be provided
Required Documents for Amending Your Close Corporation:
- Completed CC2 Form (In triplicate)
- In the case of business name change, please also submit the approved and valid Name Reservation form or the email notification if you have done the name reservation process online
- Close Corporation file (must be requested from the office prior to submission of amendment)
- In case of a deceased member on the CC, Executors Letter must be provided
Compliance Requirements After Registering Your Close Corporation:
After registering your Close Corporation, you must also ensure compliance with the requirements of other relevant institutions, namely:
- The Ministry of Finance (registration for VAT and Company Tax)
- The Ministry of Labour
- The Ministry of Home Affairs (work permits, visas, etc.)
- The Social Security Commission
- NAMFISA
- Local Authority by-laws such as those specified by the City of Windhoek, or local authorities in Swakopmund, Walvis Bay, Keetmanshoop, Oshakati, etc.
Registering or amending your Close Corporation is important to conduct a business legally in Namibia. You can do so through the website or by visiting the Directorate of Commerce in the Ministry of Industrialization, Trade and SME Development. Don’t forget to ensure compliance with the requirements of other relevant institutions after registering your Close Corporation.
Frequently Asked Questions
Why is it necessary to register or amend your Close Corporation in Namibia?
Registering or amending your Close Corporation is necessary to conduct a business legally in Namibia.
Where can I register my Close Corporation in Namibia?
You can register your Close Corporation either through the e-service portal or by visiting the Directorate of Commerce in the Ministry of Industrialization, Trade and SME Development.
What are the required documents for registering my Close Corporation?
The required documents for registering your Close Corporation are an approved and valid Name Reservation form or email notification, a completed CC1 Form (in Triplicate), and a consent letter from a certified public accountant.
What should I attach if signing on behalf of a minor?
If signing on behalf of a minor, you should attach a full birth certificate and a written statement.
Can I amend my Close Corporation online?
Currently, only over the counter submission is available to amend your Close Corporation.
What are the required documents for amending my Close Corporation?
The required documents for amending your Close Corporation are a completed CC2 Form (in triplicate), the approved and valid Name Reservation form or email notification (in the case of a business name change), and the Close Corporation file (must be requested from the office prior to submission of amendment).
Is compliance with other institutions required after registering my Close Corporation?
Yes, compliance with other institutions such as the Ministry of Finance (registration for VAT and Company Tax), the Ministry of Labour, and the Ministry of Home Affairs (work permits, visas, etc.) is required after registering your Close Corporation.
What is NAMFISA?
NAMFISA stands for the Namibia Financial Institutions Supervisory Authority and is one of the relevant institutions that require compliance after registering your Close Corporation.
Can non-Namibians register a Close Corporation?
Yes, non-Namibians can register a Close Corporation but need to attach a copy of their passport and a written statement IRO nationality.
Where can I get more information about registering or amending my Close Corporation in Namibia?
You can visit the website of the Ministry of Industrialization, Trade and SME Development or contact their Directorate of Commerce for more information.
If you have more questions, look through our blog for answers!
