Business Registration on NAMFISA Online: A Step-by-Step Guide

This guide is designed to provide you with an in-depth understanding of business registration on NAMFISA Online, making your registration journey efficient and hassle-free. Registering your company with the Namibia Financial Institutions Supervisory Authority (NAMFISA) is a crucial step in ensuring your business operates legally and smoothly. Fortunately, NAMFISA offers a convenient online registration process that simplifies the journey for business owners.

Receiving the Form from NAMFISA

Once your company has applied for registration with NAMFISA, you will receive an email notification when the registration form has been created. This email serves as your entry point into the online registration process.

Navigating Business Registration on NAMFISA Online

Upon receiving the notification, you should log in to NAMFISA Online, where you will find a section titled “Draft Form.” This is where you will access the registration form.

Access the Form: Click on the Form Name link in the table under “Draft Form.”

1. Editing the Form

After clicking on the form name, you will be directed to a new screen displaying the various sections of the registration form and their respective statuses. To edit a specific section, you have two options:

Click on the name of the form section.
Click on the “Edit” link.

2. Completing the Registration on NAMFISA Online

The registration form may consist of multiple sections that need to be filled out. Some forms, such as those for directors, can be completed multiple times, allowing you to add more than one entry.

Adding Multiple Sections: Look for the ‘Repeatable Folder’ icon and the ‘Add Section’ icon. Click on the ‘Add Section’ icon to add an entry. You can continue adding as many sections as required.

3. Mandatory Fields

It’s essential to provide information in all mandatory fields marked with a red asterisk. The system will only accept specific data types in certain fields (e.g., dates, letters, and numbers). Make sure to comply with these data type restrictions.

4. Uploading Files

If your registration requires you to upload files, click on the “Browse” button to select the file for upload. Keep in mind that there is a restriction on the file size you can upload. If the file size exceeds the limit, consider compressing the file before reattempting the upload.

5. Saving Your Progress (Registration on NAMFISA Online)

As you work on the registration form, it’s recommended to save your progress regularly to avoid losing any data. To do this, click the ‘Save Draft’ button, and the system will save your data.

Validating the Form Section

Once you’ve entered all relevant information, it’s time to validate the section. Click the ‘Validate & Save’ button. If all the data is correct, the form section’s status will be updated to “Validated.”

However, if there are any issues or errors in the form, a window will display the error information and provide steps to address them.

Submitting the Form (Register on NAMFISA Online)

To submit the form, all sections marked with red stars must be validated. This means that you need to ensure all mandatory information is complete and accurate.

Submitting the Form: Once your form is fully completed and validated, go to NAMFISA Online -> Submission -> Submit Form. Click on ‘Submit’ for the relevant Form Name in the table.
Confirmation: Confirm the submission by selecting ‘Confirm.’

Email Confirmation (registering your business on NAMFISA)

Upon successful submission, the company user will receive an email confirming that the form has been submitted to NAMFISA. This email serves as proof of your registration submission.

Now you are done registering on NAMFISA online

Navigating the registration on NAMFISA Online can be straightforward if you follow these steps diligently. It’s a significant step toward ensuring your business operates legally in Namibia, and with the convenience of online registration, you can save time and effort. The online system not only streamlines the process but also reduces the chances of errors.

This guide provides you with a roadmap to successfully registering your business on NAMFISA. It empowers you to complete the necessary steps efficiently and ensures you’re on the right track to running your business within the legal framework of Namibia. Remember, staying compliant from the beginning will lead to a smoother and more successful business journey.