How to Complete the Application For Leave Form in Namibia

Application For Leave Form in Namibia

The Application for Leave form is a formal document that must be completed by employees in the Public Service of Namibia when applying for leave. Here are the steps to complete the form:

Step 1: Personal Information

  • Fill in your personal information in block letters, including your surname, ID number, full names, employee number, post designation, office or division.

Step 2: Kind of Leave

  • Select the kind of leave you are applying for from the options provided, which include Vacation, Maternity, Sick, Special, Study, Compassionate, and Special Sick Study.

Step 3: Leave Period

  • Fill in the dates for the leave period, specifying the “From” and “To” dates.
  • Enter the total number of days for the leave period in the respective column.

Step 4: Request for Payment during Annual Leave

  • If you wish to request payment of your salary in advance during your annual leave, check the box and specify whether you want it to be paid to you in advance (option a) or on the normal pay-day(s) (option b). Delete the option that does not apply to you.

Step 5: Signature and Date

  • Sign the form when obtainable, indicating the place and date of the signature.
  • If needed, provide any recommended remarks, such as substitute arrangements, in the space provided.
  • Obtain the signature, rank, and date of the person forwarding the form.

Step 7: Leave Noted as Follows (For use by Personnel Office only)

  • This section will be completed by the Personnel Office.
  • The Personnel Office will note the details of the leave, including the number of days with full pay for vacation, compassionate, or study leave, as well as any sick leave credit.
  • They will also note the number of days with half pay, days without pay, and the last period of leave noted.

Step 8: Leave Noted By and Leave Approved

  • The Personnel Office will sign and date the form to indicate that the leave has been noted and approved.
  • After approval, a copy of the form should be returned to the Office/Division indicated above.

External Sources: Application For Leave Form in Namibia

  1. Labour Act 2007 (Act 11 of 2007): This is the official legal document that governs labor laws in Namibia, including provisions related to leave. You can find the Act on the official website of the Ministry of Labour, Industrial Relations and Employment Creation of Namibia: [Link to the Labour Act 11 of 2007]
  2. Namibia Government Portal: This is the official website of the Government of Namibia, which provides information and resources related to various government services, including leave policies for public servants: [Link to the Namibian e-Governance – OPM – Portal Ariel]
  3. Namibia Public Service Commission: The Namibia Public Service Commission, which provides guidelines and forms related to various HR policies and procedures in the public service, including leave applications: [Link to the Public Service Commission Act, 1990]

You can download the Application For Leave Form in Namibia here.

Frequently Asked Questions: Application for Leave Form in Namibia

How can I obtain the Application for Leave Form in Namibia?

You can obtain the Application for Leave Form in Namibia by visiting the website https://www.elidge.com/application-for-leave-form-in-namibia/ and downloading it from there.

Can I fill out the Application for Leave Form online?

Yes, you can fill out the Application for Leave Form online by downloading it from the website provided and then completing the form electronically using a PDF reader or editing software.

What information is required on the Application for Leave Form?

The Application for Leave Form in Namibia typically requires information such as your name, employee ID, designation, department, reason for leave, duration of leave, and contact details.

Can I submit the Application for Leave Form electronically?

It depends on the policies of your organization or employer. Some may allow electronic submission, while others may require a printed copy to be submitted physically. It’s best to check with your employer or HR department for specific instructions.

Are there any supporting documents that need to be attached to the Application for Leave Form?

Depending on the type of leave being applied for, you may need to attach supporting documents such as a medical certificate for sick leave, travel itinerary for annual leave, or any other relevant documentation as required by your employer.

What is the deadline for submitting the Leave Form?

The deadline for submitting the Application for Leave Form may vary depending on the policies of your organization or employer. It’s important to check with your employer or HR department to ensure that you submit the form within the specified timeframe.

Can I take leave without submitting the Leave Form?

It is generally required to submit the Application for Leave Form before taking leave as it serves as an official request and helps your employer to manage leave records and plan for adequate coverage during your absence.

How long does it take for the Leave Form to be processed?

The processing time for the Application for Leave Form may vary depending on the policies and procedures of your organization or employer. It’s advisable to check with your HR department for an estimate of the processing time.

What should I do if my Leave Form is rejected?

If your Application for Leave Form is rejected, you should check with your employer or HR department for the reasons and follow any necessary procedures for resubmitting or appealing the decision.

Can I modify my leave request after submitting the Leave Form?

It depends on the policies of your organization or employer. Some may allow modifications to leave requests, while others may not. It’s best to check with your employer or HR department for their policies and procedures regarding modifying leave requests.

If you have more questions, look through our blog for answers!