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Application Process for Retail Licence for Petroleum Products in Namibia

Welcome back to www.elidge.com! In this post, we’ll explore the Application Process for Retail Licence for Petroleum Products in Namibia. Securing a retail licence is crucial for anyone looking to sell petroleum products directly to consumers. This guide will walk you through the steps to ensure a smooth and successful application.

Main Sections of the Application Process for Retail Licence for Petroleum Products in Namibia

Step 1: Complete the Application Form

Form PP/1

The first step in the application process is completing Form PP/1. This form requires detailed information about your business, including the proposed retail outlet’s location and the types of petroleum products you intend to sell.

1. Business Details: Include the name of your business, registration details, and contact information.
2. Premises Information: Provide the address and a detailed description of the retail outlet.
3. Product Information: Specify the types of petroleum products you will sell.

Step 2: Gather Required Documents

Identity and Residence

You must submit certified copies of your identity documents and proof of residence. If you are not a Namibian citizen, you will need to provide a permanent residence permit or an employment permit.

1. Identity Document: A certified copy of your ID or passport.
2. Proof of Residence: Documents showing your address, such as utility bills or a rental agreement.
3. For Non-Namibian Citizens: Permanent residence permit or employment permit.

Environmental Impact Assessment

If an environmental impact assessment (EIA) has been conducted, include a certified copy of the EIA report. This document demonstrates that your retail outlet complies with environmental regulations.

1. EIA Report: A certified copy of the assessment results.
2. Confirmation from Supplying Wholesaler: Written confirmation from the wholesaler who will supply your fuel, including a list of any buildings, structures, and equipment they will provide.

Step 3: Submit the Application Process for Retail Licence for Petroleum Products in Namibia

Lodging the Application Process for Retail Licence for Petroleum Products in Namibia

Once you have completed the form and gathered the necessary documents, you need to submit your application to the Ministry of Mines and Energy. Ensure that you include the appropriate application fee, as specified in Annexure A of the regulations.

1. Application Form: Ensure Form PP/1 is fully completed and signed.
2. Supporting Documents: Attach all required documents.
3. Application Fee: Pay the fee and include proof of payment with your application.

Step 4: Await Inspection and Approval

Ministry Review

After submission, the Ministry will review your application and conduct an inspection of your premises. This step ensures that your retail outlet meets all safety, health, and environmental standards.

1. Premises Inspection: The Ministry will inspect your site for compliance with regulations.
2. Review of Documents: The Ministry will verify all submitted documents for accuracy and completeness.

Approval and Issuance

If your application meets all requirements, the Ministry will issue a retail licence in the form of Form PP/2. This licence is valid from the date of issue and remains valid as long as you comply with all regulations.

1. Approval Notification: You will be informed of the approval and any conditions attached to the licence.
2. Issuance of Licence: You will receive Form PP/2, which serves as your retail licence.

Key Criteria for Approval

Safety and Environmental Standards

The Ministry prioritizes compliance with safety and environmental standards. Your premises must be equipped and maintained to prevent accidents and environmental damage.